Shipping Coordinator

ID: 32   |   Job Posted on: 08 Apr, 2021


Bahasa Indonesia, English


Description of Role

Responsible for shipping documents process, control and record for Company 10 entity local and export shipments.

This can be a senior position or working together with other Logistics Coordinators in our Batam factory.


Sangat diutamakan para pelamar yang mempunyai komitmen kuat dan pengalaman yang terkait dengan posisi ini.

Pelamar yang berdomisili di Batam dan dapat memenuhi beberapa kriteria di bawah, akan kami utamakan dalam proses pelamaran ini. Terima kasih.

Key Responsibilities of the role

  • BPCS system related activities :- Order picking / Billing
  • Weekly Delivery Planning for customers on daily (JIT customers) or twice a week schedule.
  • Co-ordinate with Batam and Zhongshan for delivery plan to Volex Singapore

Main KPIs/deliverables :

1. Logistics Cost reduction
- to ensure maximise load and adjustment review to save the shipping cost.
- loading plan for Malaysia DDU customer, due to sharing load with China parts from SG to MY.

- console multiple deliveries request in a week for same customer

2. Delivery Accuracy
- by quantity / by part number / by ETD

Detail job spec :-
1. Perform System transaction
Receiving for incoming - U & H, and Billing for delivery - B
RMA Return transaction, and Misc (X & MR)
2. Document handling
Incoming shipments
Follow up incoming shipment, monitor vessel movement to ensure shipment arrived timely.
Ensure full set shipping doc + custom permits are received within the timeline.

Records keeping and documentations.


Generate system and or excel (if required) shipping document for delivery
Work with freight forwarder for permit application for export customer delivery
Follow up with customer/agent for return permit on shipment under customers' nominated forwarder
Check and follow up Return DO (POD) from Site and arrange scanning to soft copy and keep in share folder
InterCompany raw materials export shipments via Singapore

Key Competencies

Our ideal candidates are expected to have :

  • Minimum Diploma or Degree in relevant studies, preferably from Electrical or Technical education.
  • At least with minimum 3-5 years relevant experience in Shipping and Logistics functions.
  • Ability to work in office, coordinate, communicate and follow up both internally and externally.
  • Familiarity with shipping and courier job process in electonics / manufacturing industry.
  • Proficiency in Excel, MS Office, and or other systems.
  • Communication with Batam colleagues, Singapore and Asia offices via e-mails and calls.
  • Clear communication in good Bahasa and English fluency. (Mandarin is optional).

Application Form

* Resume/CV Upload Upload pdf or word file as resume(multiple) max of 20MB.
Cover Letter Upload Upload pdf or word file as Cover letter max of 20 MB.